Balfour Beatty has digitalised the goods received notes (GRNs) and proof of delivery (POD) processes on more than 230 sites with 750 user accounts.
Causeway eGRN works in conjunction with Causeway’s Tradex invoicing solution, which Balfour Beatty has used for more than 10 years. Causeway eGRN digitalises the process of acknowledging and verifying the delivery of goods and plant on site. It increases the speed of processing and eliminates lost, unreadable or damaged delivery tickets, which can make up a quarter of payment delay issues, Causeway claims.
By using Causeway eGRN, Balfour Beatty staff can share information from supplier to site with a mobile app to capture an image of the signed GRN/POD ticket, and automatically validate invoices against purchase orders and receipts.
The data is shared directly with Balfour Beatty’s finance system through Causeway Tradex. This creates an automated three-way match of PODs, GRNs and invoices, which reduces errors and speeds up the payment process.
Balfour Beatty has processed more than 17,000 GRN/POD notes through the system in the last year with an increased payment provision of up to two weeks.
Paperless operation
Causeway eGRN is capable of entirely paperless operation where close integration between suppliers and contractors allows.
Rob Ramsay, product director at Causeway Technologies, said: “Ultimately, this project is about speeding up the payment process and reducing costly errors. The need to comply with the Prompt Payment Code on government projects has significantly upped the stakes for large contractors. Meanwhile, businesses increasingly understand that invoicing errors and delays in manual processes can significantly impact their bottom line.”
Mitchell Johnson, IT project manager at Balfour Beatty, added: “As a trusted market leader and signatory of the UK Prompt Payment Code, it is fundamental that we maintain successful relationships with our supply chain partners.”
“With around 8,000 UK suppliers, we look forward to further investing in our digital transformation strategy through partnering with Causeway Technologies; driving time efficiencies for all parties, from goods received to invoices paid.”
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