Across the lifecycle of any project, AEC professionals usually produce immense volumes of documents and drawings by nature. Given the large workloads, it is critical for AEC firms to adopt best practices in storing, managing, and collaborating on deliverables to ensure successful delivery of projects.
Whether it is briefs, sketches, blueprints or disputes, all project-related documents are highly sensitive assets that need to be stored in a secure environment. This is to ensure they are never at risk of being misplaced, damaged, or stolen. In addition, since most AEC projects span over months-long periods, it is essential that project team members are able to quickly retrieve information whenever required to stay on track with timelines.
When working on project documents, many AEC professionals are affected by disrupted collaboration. Predominantly, if project team members cannot access current document versions, save files in inconsistent locations, keep duplicate copies of records, or fail to locate correct revisions for issuing, collaboration will become disconnected, exposing projects to information errors that lead to potential risks in delivery.
For AEC practices of all sizes, the key to gaining profitability is to work more billable hours. However, balancing professional tasks and administrative duties can be challenging, especially when there are tight deadlines. It is laborious to always manually keep an eye on where files are located, whether documents and drawings are named correctly, or which revision has been sent to who, while delivering clients’ requirements.
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