Notice of meetings: AGM and EGM

Notice is hereby given that an EXTRAORDINARY GENERAL MEETING of The Chartered Institute of Building will be held at Cambridge City Hotel, Cambridge on Tuesday 21 July 2015 at 0900hrs, when the Resolution given below will be considered and, if thought fit, passed.

By order of the Board of Trustees

Samantha Teague, Institute Secretary, May 2015

Note:  The Board of Trustees has decided under the powers given in Bye-Law 56 to permit members of all classes to receive this notice, to attend the meeting and, with the permission of the Chair, to speak.  Only Fellows and Members personally present are entitled to vote upon the Resolution.

AGENDA

1. Notice convening the meeting.
2. Apologies for absence.
3. To consider and, if thought fit, pass the following resolution (see commentary below) THAT in accordance with the provisions of Bye-Law 21 the annual subscription when paid in pounds sterling, in respect of each class of membership from and including 1 January 2015 shall be as set out hereunder.

COMMENTARY:

1. The reason for this Resolution is that Bye-Law 21(c) requires the Board of Trustees to seek confirmation of annual subscriptions if there are three successive increases in annual subscriptions of 15% or less fixed by the Board.
2. The Board of Trustees has authorised that the subscription levels for 2015 shall be determined based on established principles and using the current economic indicators. 
3. The approval of this Resolution requires a simple majority of Fellows and Members present at the meeting and voting.

Notice is hereby given that the one hundred and eighty-fourth ANNUAL GENERAL MEETING and the thirty-fourth of The Chartered Institute of Building will be held at Cambridge City Hotel, Cambridge on Tuesday 21 July 2015 at 0910hrs or as soon as practicable after the close of the EGM for the purposes set out below.

By order of the Board of Trustees

Samantha Teague, Institute Secretary, May 2015

Note:   All classes of members are welcome to attend the meeting and, with the permission of the Chair, to speak.  Only Fellows and Members personally present are entitled to vote upon any Resolution. Voting shall be by a show of hands, unless a poll is demanded in accordance with Bye-Law 49.

AGENDA

1. Notice convening the meeting.
2. Apologies for absence.
3. To confirm the minutes of the Annual General Meeting held on 16 June 2014 and the  Extraordinary General Meeting held on 24 November 2014 (see note below).
4. To consider the Annual Report of The Chartered Institute of Building including Audited Financial Statements for the year ended 31 December 2014.
5. To appoint the auditors of the Institute and to authorise the Board of Trustees to agree their remuneration.
6. To consider the composition of the Board of Trustees for 2015/2016:

         6.1  Installation of the new President.

         6.2  Declaration of the election by the Board of Trustees of Officers & co-opted members.

         6.3  Confirmation of the Board of Trustees following election and selection. 

         6.4  Vote of thanks from the Incoming President.

       7.      Any other business.

       8.      Date of next meeting – June 2016

Note 1: Copies of the minutes of the previous Annual General Meeting held on 16 June 2014 and the Extraordinary General Meeting held on 24 November 2014 will be available at the Annual General Meeting on 21 July 2015.  Any member who requires copies prior to the meeting should apply to the Institute Secretary at CIOB, 1 Arlington Square, Bracknell, Berkshire RG12 1WA, UK.

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